In recognition of the importance of maintaining the security of personal information, LaSalle LOGIPORT REIT (hereinafter, “LaSalle Logiport”) makes concerted efforts to appropriately handle, manage, and protect the personal information in its possession, and strictly complies with Japan’s Act on the Protection of Personal Information and other related laws and guidelines when handling such information.
1．Basic Policy on the Handling of Personal Information
LaSalle Logiport fully understands the importance of protecting personal information, and recognizes its social obligation to properly collect, manage, and use the personal information it obtains only within the scope needed for administrative purposes, in accordance with the requirements of applicable laws as well as its own basic policy, as follows.
|（1）||LaSalle Logiport shall obtain personal information through appropriate and lawful means, and only to the extent necessary for administrative purposes. Accordingly, LaSalle Logiport shall not collect personal information through deceptive or other dishonest means.|
|（2）||LaSalle Logiport shall make efforts to always keep the personal information it obtains and manages accurate and up to date, and take necessary and appropriate steps to ensure the security of the information it manages, including related training of personnel, to proactively prevent unauthorized access to or disclosure of personal information, or loss, damage, and falsification of such information.|
|（3）||LaSalle Logiport shall not use the personal information it has obtained outside the scope of the intended purpose it has specified, unless it obtains prior consent from the individuals concerned, or such usage is permissible by law. Furthermore, the purpose of using such information shall be limited to the minimum extent possible.|
2. Purpose of Using Personal Information
With the exception of certain cases permissible by law, LaSalle Logiport shall use personal information only within the scope of the following specific purposes.
|（1）||To fulfill obligations to investment unitholders and ensure that they can exercise their respective rights in accordance with the Law Concerning Investment Trusts and Investment Corporations of Japan (hereinafter, the “Investment Trust Law”) and other applicable laws and regulations, particularly by delivering asset management reports, announcements of general unitholders’ meetings, and notifications of dividend payments to the unitholders.|
|（2）||To prepare and administer the investment unitholder data and information needed to create the register of names used for contacting the unitholders regarding presentations on financial results and other management meetings held by LaSalle Logiport, as required under the Investment Trust Law and other applicable laws and regulations.|
|（3）||To perform asset management-related duties for LaSalle Logiport in accordance with the Investment Trust Law, namely, real estate management and the acquisition, brokerage, sale, transfer, and leasing of properties (including asset management duties related to raising funds), as well as the information collection, research, analyses and studies needed for carrying out such duties.|
|（4）||To perform administrative duties for LaSalle Logiport, including work related to investor relations and general administration.|
|（5）||To perform work incidental or related to the duties listed above.|
|（6）||To consult with and outsource external experts, such as lawyers, certified public accountants, tax accountants, real estate appraisers, and judicial scriveners, for the purpose of achieving the objectives listed above.|
3．Provision of Personal Data to Third Parties
LaSalle Logiport does not provide personal data to third parties without obtaining prior consent from the individuals concerned, except in the following cases.
|（1）||When the provision of personal data is permitted by law.|
|（2）||When consent is difficult to obtain from an individual concerned in a case in which providing the personal data is necessary for protecting a person’s life, body or property.|
|（3）||When consent is difficult to obtain from an individual concerned in a case in which providing the personal data is particularly important for improving public health or promoting the sound development of children.|
|（4）||When providing personal data is necessary for cooperating with the activities of national or local government authorities, or of a representative entrusted by such authorities in accordance with laws and regulations, and obtaining the consent of the individual concerned is likely to impede the execution of such activities.|
4．Outsourcing and Supervision of Contractors
In the event that LaSalle Logiport consigns a contractor to manage some or all of the personal information in its possession, it takes appropriate measures to handle the information in accordance with applicable laws and regulations, and conducts necessary and proper supervision of the contractor to ensure that the personal information under consignment is securely managed.
5．Disclosure, Modification and Termination of Use of Personal Data
LaSalle Logiport manages personal information within the scope necessary for its originally intended use, while keeping the data accurate and up to date. In accordance with applicable laws and regulations, LaSalle Logiport responds appropriately to requests for the personal data it possesses to be disclosed, amended, supplemented, deleted, not used, or erased if an individual makes such a request, upon confirming the identity of the individual or his or her representative. Individuals interested in such requests are requested to refer to “7. Contact Information,” below.
6．Efforts to Make Continuous Improvements
Please contact the following department for inquiries regarding the handling of personal information, including requests and complaints related to disclosing or amending personal data, terminating the usage of personal information, and terminating the provision of such information to third parties.
|Contact||LaSalle REIT Advisors K.K., Planning and Administration Department|
|Address||8th Floor, Otemachi Nomura Building, 2-1-1 Otemachi, Chiyoda-ku, Tokyo, Japan|
|Office Hours||9:00 a.m. to 6:00 p.m., excluding weekends, national holidays, and New Year’s holidays|
For inquiries regarding matters concerning the unitholders register, please contact the following department, which currently serves as the administrator of the register.
|Contact||Sumitomo Mitsui Trust Bank, Limited, Stock Transfer Agency Business Planning Department|
|Address||2-8-4, Izumi, Suginami-ku, Tokyo, Japan|
|Telephone||0120-782-031 (toll-free, but reachable from within Japan only)|
|Office Hours||9:00 a.m. to 5:00 p.m., excluding weekends, national holidays, and New Year’s holidays|
The content above was published on January 7, 2016.